Welcome to eHealthCare Systems’ Fall 2006 Update

Important Notice

Some images included in this update document were taken from the Occupational Medicine module. If you have not purchased this fee-based add-on Occupational Medicine module, you will not see some features or functions show in these pages.

The Occupational Medicine module is available for any client who needs to track Worker Compensation cases and who also provides Employer Services.

If you would like more information about the features of this module, please contact us at your convenience. We would be happy to take you on a web tour!

Reading the Table of Contents

Program Topics are indentified by this symbol
Main Topics are indentified by this symbol
Sub Topics are indentified by this symbol

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Navigating this Document

Using the Table of Contents

Going to a Program Topic to or from the Table of Contents

• Click this symbol, , to jump from/return to Program Topics
• Click this symbol, , to jump from Main Topics

Returning to the Table of Contents:

• Click this symbol, , to return to Main Topics
• Click this symbol, , to return to Main Topics

Locating the Addition or Change on an Image:

• Click this symbol, , to jump to an addition or change on the image

• When more than location symbol is used on a page, the symbol’s color may change

Navigating this Document

Using your Keyboard

Use these keys to navigate this document rather than using hyperlinks from the Table of Contents

• Page Down scrolls you through the document to the end
• Page Up scrolls you through the document to the beginning
• End takes you to the end of the document
• Home takes you to the beginning of the document
• The Left Arrow scrolls you to the left side of the document
• The Right Arrow scrolls you to the right side of the document

Other Symbols used in this Document

Each program topic is separated by a dividing line

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Table of Contents

Administration

· Appointment Preferences

o Appointment Type Alerts

o Automatically Close Appointments

· User Profile Preferences

o Viewing Confidential Patient Records

o Changing the Payer Type at the Claim Level

· Modifier Alerts

· Patient Name Validation

The Home Page

· Medicaid Eligibility Module Added *

· Labs Requests Module Added *

Appointment Scheduling

· The Daily Appointment Book

o Walked Out and Close Apt Statuses Added

o Jump to Today’s Daily Book

o Download Appointment Data by Provider

o Go to Patient Records

· Appointment Scheduling Details

o More Read-Only Data Added

o Today’s Payer and Referring Source Overrides

o Appointment Scheduling Alerts

o SSN Column Added

Facilities

· NPI column

· Copy Facility

Insurance Companies

· New Insurance Category

· Copay Required Notice

Messages

· Flag Read Messages As Unread

Patients

· Searching For Confidential Records Has Been Enhanced

· Employer Data Expanded For Occupational Medicine Clients

· Access To Lab Requests Features From Patient Pages *

Encounters

· More Read-Only Data Added

· Today’s Payer and Referring Source Overrides

Claims

· Claims List Summary Page Has New Columns

· More Claim Details Shown at the Top of the Claim

· New Save/Demand Statement Button

· Change Employer And WC Insurer At The Claim Level

· Change Referring Source At The Claim Level

· Modifier Alerts Added

Claims Submission

· Additional Insurance Category Filters

Payments

· More Claim Details Shown in the Payment Header

· New Previous Credits Column

· Payer Type Moved to the Claim Level when Using The Bulk Payments Program

· Automatic Crossover To Secondary Insurance Flag

* This feature is only available when purchased

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Administration

· Appointment Preferences

o Flag Apt Types to get encounters or close appointment

o Set up Appointment Scheduling Alerts by appointment type

§ Why you would use this feature?

1. You have schedules for a procedure room or equipment

2. The patient must have a face-to-face encounter with a healthcare provider before or after being seen in this procedure room or after using any equipment

3. Only one encounter (superbill, visit ticket, charge sheet) is needed between these two appointments for that day

How to configure the Appointment Type for the room/equipment schedule

1. Create a new appointment type or edit an existing appointment type

2. Mark Get Encounter? No

3. Check Close this appointment

Note: If you need two encounters per scheduled appointment, do not check this Close box.

What to expect from the program

1. The appointment status for both appointments will show as New

2. When the appointment date is less than today’s date, the system will ‘Close’ the appointment

Note: If the Appointment Type is not set to Close automatically, these appointments must be ‘Closed’ manually, which can be done by hovering the patient’s appointment, right-click, left-click the ‘Close’ option from the context menu that opens.